3M EDI Invoice Specification Guidelines
3M EDI Invoice notes provide separate comments of the data segments sent in 3M’s EDI invoices (ASC X12 transaction set 810). 3M can send many valid ACS X12 data segments and elements in 3M EDI Invoice; however, these guidelines refer to some of the most commonly sent. 3M EDI Invoice ASC X12 version is 004010. If you cannot receive invoices in version 004010, please consult your 3M EDI contact for information on other ASC X12 versions supported by 3M. When sending EDI invoices, 3M uses its corporate DUNS number (006173082) in ISA07 and GS02. This DUNS number may be different from the DUNS number you use to identify 3M on your EDI purchase orders.
BIG Beginning Segment for Invoice
- BIG07 is used only to further define the type of invoice when needed
- Notes: 3M Example(s): BIG*19991018*AB12345*19990928*123456789^
N1 Name
- Remit-to (N101 = RE) and Ship-to (N101 = ST) name loops will always be provided.
- 3M Example(s): N1*ST**92*0024^
N1*ST*ABC CORPORATION #0024^
N2 Additional Name Information
- Used in ship-to N1 loop only if address information cannot be identified by a code in N104.
- 3M Example(s): N2*%JOHN JOHNSON & SONS^
N3 Address Information
- Used in ship-to N1 loop only if address information cannot be identified by a code in N104.
- 3M Example(s): N3*200 N MAIN ST^
N4 Geographic Location
- Used in ship-to N1 loop only if address information cannot be identified by a code in N104.
- 3M Example(s): N4*ST PAUL*MN*551441000^
ITD Terms of Sale/Deferred Terms of Sale
- ITD segment is always provided.
- 3M Example(s): ITD*05*3****19991117*30*****NET 30 DAYS^
DTM Date/Time Reference
- DTM segment is always provided.
- 3M Example(s): DTM*011*19991018^
IT1 Baseline Item Data (Invoice)
- IT1 segment is always provided.
- 3M Example(s): IT1*001*12*EA*225*RE*BP*654321^
PID Product/Item Description
- PID segment is always provided. Multiple PID segments may be needed to send the entire product description.
- 3M Example(s):
PID*F****471 BLUE WIDGET WITH^
PID*F****RED MARKINGS^
SAC Service, Promotion, Allowance, or Charge Information
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as “Dollar Basis Amount”. It is represented in the SAC segment in SAC10 using the qualifier “DO” – Dollars in SAC09.
- 3M Example(s): SAC*A*A400***-248*******09***5409 ND ALLOWANCE^
CTT Transaction Totals
- CTT segment is always provided.
- 3M Examples(s): CTT*1*12^