850 Purchase Order Transmission Guidelines
850 Purchase Order will be transmitted in version 4010 of the American National Standards Institute (ANSI) X12 Standards per the enclosed guidelines. If you require additional information regarding the ANSI X12 Standards, refer to the Tractor Supply Company standards manual.
Transmission
- TSC’s Value Added Network (VAN) is Sterling Commerce. If you choose to use a VAN other than Sterling, you may interconnect to Sterling. Please note that you are responsible for selecting an EDI solution provider/VAN that has effective tools for managing and tracking your EDI data. You are also responsible for data retention with your VAN. TSC recommends a minimum of 14 days of data retention at your VAN in case of communications issues.
- TSC transmits 850 Purchase Order to Sterling Collaboration Network by 2:00 p.m. and 9:00 p.m. (CT) Monday through Friday and by 9:00 p.m. (CT) on Sunday.
- To ensure timely processing of purchase orders, pick up of the 850 Purchase Order data should be scheduled as soon as possible following our delivery times. TSC requests that you check your mailbox for orders daily.
- A functional acknowledgment (997) must be returned on all Purchase Order transaction sets.
- TSC expects to receive Functional Acknowledgments (997s) for 850 Purchase Order within 24 hours. If TSC does not receive one, you will be contacted and asked to send the 997 electronically as soon as possible. You are responsible for knowing how to generate this document from your EDI solution and how to resend it if TSC did not receive it. TSC will identify the data using the Interchange (ISA) control number, not the PO number(s). If necessary, TSC will help you track data that you cannot locate.
- TSC expects all Trading Partners to review and notify the buying department of any pricing discrepancies on purchase orders (850s) within 24 hours.
- TSC expects all purchase orders (850s) to be shipped in full. A TSC Buyer or Associate Buyer must be notified in advance of any exceptions.
Transmission Verification
- Each transmission you receive from TSC is numbered in sequence. If you receive multiple EDI documents from TSC, you should also check your group (GS) control numbers. GS control numbers are incremented individually by document, whereas ISA control numbers increment globally for all documents. If the control numbers are out of sequence, you are most likely missing an envelope of data.
- If you question the validity of your translated data, please compare your translated data to your raw data (before translation). This process should identify from where the problem is originating, your translation or TSC’s system.
Retransmission
- If you need data retransmitted, call your VAN and have them restore the data you need. Once the data has been restored, you should pick up the data from the VAN. Based on your agreement with your VAN, there may be a limited restoration window. You should check with your chosen VAN for their individual archiving procedures. Also, there may be a fee for restoration of data. It is your responsibility to choose appropriate archiving procedures based on your EDI processing schedule.
- If you are missing an interchange (ISA), call your VAN and provide the following information. They should be able to find the data and restore it for you:
- Your qualifier
- Your sender/receiver ID
- TSC’s qualifier—–08
- TSC’s sender/receiver ID—–6120930000
- The interchange (ISA) control number you are missing
- Purchase Order Format
- TSC uses the basic purchase order format. One purchase order will be written for each store or distribution center detailing the items to be shipped to each location.