Academy Sports and Outdoors EDI initiative

Academy Sports and Outdoors EDI is committed to the use of Electronic Data Interchange (EDI) for the purpose of exchanging purchase orders and related documents. Academy Sports and Outdoors EDI program requires all vendors to have EDI capabilities that include the ability to receive the 850 Purchase Order, as well as send the 810 Invoice and 856 Advance Ship Notice, including the associated UCC-128 carton labels. Vendors new to Academy are allowed a 90-day development grace period (if needed) from the date they are set up in Academy Sports and Outdoors billing system (Academy Sports and Outdoors EDI system).

If you are EDI-capable, you may reference Academy Sports and Outdoors EDI mapping specifications to begin testing Academy Sports and Outdoors EDI. If you are not currently EDI-capable you can select a Third Party EDI Service Provider.

Academy Sports and Outdoors EDI Currently Traded Documents (Domestic)

  • 850         Purchase Order
  • 856         Ship Notice
  • 997         Functional Acknowledgment
  • 810         Invoice

Vendors sending EDI 856 Advance Ship Notices are required to transmit the 856 documents upon shipment of goods. Shipments received at Academy Sports and Outdoors facility without the necessary ASN data on file for receiving are subject to chargeback.

Academy Sports and Outdoors EDI Currently Traded Documents (Import)

  • 850         Purchase Order
  • 856         Ship Notice
  • 997         Functional Acknowledgment
  • 810         Invoice

Vendors sending EDI 856 Advance Ship Notices are required to transmit the 856 documents no later than 72 hours after the vessel sails from origin port.

Academy Sports and Outdoors EDI bar codes examples shown below. Dimensions shown are approximate. Fonts used may vary slightly from those shown in the post. Optional information:

  1. Carrier
  2. B/L (Bill of Lading #)
  3. PRO #

Academy Sports and Outdoors EDI

All other data shown is mandatory:

  1. From: (Vendor # referenced on PO)
  2. Ship To: Academy Address
  3. PO#
  4. Style or Item Number
  5. QTY
  6. Carton Sequence
  7. UPC
  8. Store #
  9. UCC-128 barcode and ID#
  10. Color, Size and Width (ONLY IF APPLICABLE).

Academy Sports and Outdoors EDI Pack-by-Store Initiative

Academy is looking to partner with vendors that can help achieve the stated goal of improving merchandise flow through Distribution Center. Pack-by-Store (PBS) builds on these flow enhancements and is an extension of Academy process improvement back through the supply chain to vendor.

Your company will receive one Purchase Order (PO) via EDI transmission. So the first requirement is that your company be EDI capable. The PO will state the assignment of SKUs and their quantities to each store location. You must be able to recognize the requested distribution of goods and pack them accordingly. Then you must respond with an accurate ASN. When goods arrive in the D.C., they are cross-docked for quick shipment to the stores. Orders should NOT be shipped directly to the stores, unless otherwise instructed by the buyer. Once unloaded, the UCC-128 labels are scanned and the designated cartons are sent to each individual store location’s outbound dock. In order for the cross-dock process to take place efficiently, the product should be “floor-ready” as required by the SMART Guide.

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