EDI Ship Notice

EDI Ship Notice/Manifest Single And Multi-Order Processing

In creating the Ship Notice/Manifest, the sender has some choices to make. A ship notice may represent a single supplier order or many orders. A single ship notice may also represent a part of the physical shipment or the entire physical shipment or Bill of Lading. Both single order and multi-order ship notices are acceptable on the same Bill of Lading. The sender should choose whichever method is best for the sender. The buyer should be prepared to receive both types.

Single Order Processing

With single-order processing, one Ship Notice/Manifest fully describes the shipped items for one supplier order. Each purchase order received and processed is turned into one or more supplier orders, generating a ship notice and possibly an invoice transaction for each supplier order. With one order per ship notice, many ship notice transactions may reference the same Bill of Lading — many orders shipped to the same destination at the same time and consigned to the same carrier. Each ship notice is uniquely identified in the BSN segment, but may reference the same Bill of Lading. The shipment level data for each ship notice will be the same.


Multi-Order Processing

With the multi-order processing option, one Ship Notice/Manifest fully describes the contents of a single Bill of Lading. In this scenario, the sender generates one ship notice representing the entire physical shipment consigned to a carrier. Many order levels may be present in the transaction — each referencing a different purchase order.


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