Best Buy Vendor EDI (Electronic Data Interchange) Requirements
Best Buy Vendor EDI is the computer-to-computer exchange of business data with trading partners in standard formats. It is the way to speed the flow of data by exchanging documents electronically, thus eliminating the need for manual processes. As part of the Vendor Master Agreement (VMA), Best Buy Vendor EDI requires an E-Business solution be in place for the following required documents within the designated timeframes as a means to conduct business. The following documents are mandatory either via Traditional EDI or via Web-based EDI.
- Purchase Order (850) – Must be in production prior to the first PO being cut to the Trading Partner. Vendors must not accept verbal POs unless confirmed by an EDI850.
- Purchase Order Change (860) – Must be in production prior to the first PO being cut to the Trading Partner.
- Invoice (810) – Must be in production prior to the first PO being cut to the Trading Partner. Each PO must have a separate invoice and must transmit on the day of the shipment.
- Advance Ship Notice [ASN] (856) – Must be in production prior to the first PO being cut to the Trading Partner. The SSCC-18 barcode label must be used for all shipments.
- Functional Acknowledgement (997) – Must be in production prior to the first PO being cut to the Trading Partner. Vendors must send an EDI997 within 24 hours in acknowledgement of EDI
documents sent from Best Buy to vendor.
Prior to the first PO being cut, EDI850, EDI860, EDI810, EDI856 and EDI997 transmissions must all be in production. Completed testing for all five EDI transmission types must occur and is coordinated with Best Buy’s EDI Team.
Vendors must provide a GTIN-14 for all items that have a carton ship size (case pack quantity) that is greater than 1 unit. Best Buy uses the Interleaved 2 of 5 (ITF) barcode structure, which will always encode 14 digits. It is the globally unique identifier for the unique nonconsumable trade item shipping configuration.
To learn more about EDI and become a certified EDI Professional please visit our course schedule page.