Book Industry Study Group 856 ASN

Book Industry Study Group 856 ASN General Overview and Guidelines

Book Industry Study Group 856 ASN guidelines are briefly described in today’s post. Further posts will cover more information regarding Book Industry Study Group 856 ASN. By adhering to the Book Industry Study Group 856 ASN recommendations the process will simplify the capturing of data at all stages of shipping, warehousing and receiving physical product between publishers, distributors and booksellers. The guidelines also serve to align the book industry with global trade in terms of preparing to unify the Book Industry Study Group 856 ASN standard with that of GS1 US. Recommendations should be used as a basis for more specific agreements on advance ship notices and labeling between trading partners.

Since the electronic data exchange begins with the order, and in order to ease processing on the part of the sellers, the publishers or buyers, should be sending an EDI 850 PO to the sellers (printer, binder, or manufacturer) before expecting to receive a Book Industry Study Group 856 ASN in return. This process of leading the transaction set from the beginning of the transaction serves to ensure continuity of the entire process from end to end and make certain that an electronic contract to purchase has been established between partners. Additionally, the predetermined fields associated with the EDI purchase order or 850 which ensures that the returning transaction set including the 856 ASN or 856 responses includes correct information such as shipping, billing, product and packaging information.

Single Buy/Sell Relationship

The 856 ASN must be sent from the seller to the buyer or as would be expected in the case of a printer, binder, or manufacturer to a publisher or in the case of the publisher to the retailer. In any buyer /seller relationship the key to successful implementation lies in the reliability of the Advance Ship notice reaching the buyer ahead of the shipment. The Book Industry Study Group 856 ASN must be sent directly to the buyer from the seller by way of EDI, following the flow of goods from buyer to seller and buyer to seller.

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