Burlington EDI Invoicing Basic Requirements For Vendors

Burlington EDI InvoicingBurlington EDI Invoicing procedure sets imperative rules that must be followed to ensure vendor invoices are paid in a timely manner: All Burlington EDI invoices are required to be sent via EDI. Burlington Stores will not pay any freight cost that is added to a merchandise invoice. Burlington EDI Vendors must only send one invoice per shipment.

“Ship-to-Mark-for” shipments (S2M4) typically ship to one of Burlington Stores’ distribution centers and are packed by store. Even though they are packed by store, they constitute one shipment for the vendor. Therefore, Burlington EDI vendors must only send one invoice per shipment. For drop-ship/direct-to-store purchase orders, there should be one invoice per store location.

In order to expedite payment & research, please include the Fed Ex or UPS tracking number in the CAD segment of the EDI invoice. Burlington EDI Invoices are expected to match shipments. Invoices should be sent after the purchase order has been shipped, not before. Invoice line item details are required for each invoice. Summary invoices will not be allowed.

All vendors who use multiple pay sites will be required to include a DUNS number to ensure appropriate pay site. Purchase orders will include trade discounts or warehouse discounts if applicable. Vendor invoices should also include these discounts to match the purchase order.

Duplicate Invoices (sent with the same invoice number) will reject out of Burlington Accounts Payable system as a duplicate invoice. If an invoice needs to be sent for additional monies owed, a new invoice number must be sent. If a correction needs to be made on a submitted invoice vendor should reach out to Burlington EDI department for instructions on the resubmit process. Invoice numbers should not be “recycled” within 365 days; doing so will necessitate a manual correction and subsequent expense offset fee, and the potential for a delay in payment.

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