Burlington EDI

Burlington EDI Standards and Procedures Basis

Burlington EDI initiative was developed to the use of Electronic Data Interchange (EDI) for all transactions including, but not limited to, purchase orders, Advance Ship Notices (ASN) and invoices.  Burlington EDI vendors that have in house or 3rd party EDI capabilities can reach out to Burlington EDI team to schedule testing.

Burlington EDI Transactions Overview

  • 810 Invoice – Generated by the seller to bill the buyer for products provided.
  • 824 Application Advice – Used to report the rejection, or acceptance with errors regarding and 810 or 856 transmission.
  • 850 Purchase Order – Used to electronically advise the seller or broker of a request for the delivery of a purchased product.
  • 856 Advance Ship Notice (ASN) – Transmitted by the seller to advise an intended delivery.

Vendors are notified immediately of ASN errors through the 824 Application Advice and 997 Functional Acknowledgment. Burlington EDI Vendors are responsible to review error notifications and resend corrected ASNs.

  • 860 Purchase Order Change Request– An EDI transmission designed to indicate changes to the original 850 transmission. Inclusion is determined by the vendors’ system requirements.
  • 997 Functional Acknowledgment –Indicates the business message was received by the EDI translator software and contained the correct EDI layout (syntax). Correct syntax allows the document to be loaded and processed by the Burlington system. Burlington EDI  Functional Acknowledgements are automatically generated in real time by Burlington’s EDI translator software for each transmission received. Rejected messages must be corrected and re-transmitted by the sending party. Should the sending party not receive a 997, the EDI Specialist must contact the Burlington’s EDI department to report the failed transmission. The sending party’s EDI Specialist must review each 997 and send corrected transmissions of rejections are indicated.

GS1-128/UCC-128 Bar-Coded Shipping Label

This label is used by the seller to communicate to the buyer’s warehouse specific information related to the carton to which the label is attached. Each label number and the contents of the cartons are entered on the 856 Advance Ship Notice/Manifest (ASN). All cartons shipped to Burlington’s distribution centers and/or stores are required to display a 4×6 GS1-128/UCC-128 bar-coded shipping label. The carton identifiers contained within the ASN must match those displayed on the shipping label. Carton IDs (LPN Numbers) are to remain within Burlington’s supply chain for a period of up to one year; do not re-use carton ID numbers during any one year period. Style, color, size, and quantity information is required on the UCC-128 label.

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