Dillard's EDI Automatic Replenishment

Dillard’s EDI Automatic Replenishment Ship & Cancel Policy

Dillard’s EDI Automatic Replenishment policy demands all PO transmissions contain vendor UPC number(s). Dillard’s will scan the UPC barcode, post sales to the appropriate SKU inventory record, and generate orders based upon On Hand Quantities and future projected sales. These auto generated orders may be system or merchant approved. After the PO is approved it will be transmitted to vendor. Vendor will be able to identify a replenishment order from the EDI transmission. There will be a code of ‘OHRO’ in the SAC04 segment of the 850 PO document to identify the PO as a replenishment order.

EDI Automatic Replenishment Ship & Cancel

Some automatic Dillard’s EDI Automatic Replenishment purchase orders are flagged “Ship Cancel” and Dillard’s will only accept one shipment and one ASN for the order. The balance of the order will be canceled based on the ASN vendor sends, and the goods will be reordered in the next order cycle. This is a true “Ship & Cancel” policy for replenishment orders only. On these “Ship Cancel” orders Dillard’s transmit RE in the BEG02 data element of the EDI 850 PO file so vendor can identify them as a one time ship PO. Many vendors’ goods fit into an Automatic Replenishment program. If you’re basic goods fit into this type of program contact your merchant so Dillard’s can utilize auto ordering. The merchant can negotiate shipping windows for vendor. This would generate a PO on all goods that are reordered and would allow the merchants the necessary control and tracking needed to coordinate their areas while minimizing Dillard’s out-of-stock positions.

Dillard’s is currently EDI-capable for the following Transaction Sets:

  • 816 – Organizational Relationship
  • 812 – Credit/Debit Adjustment
  • 820 – Electronic Funds Transfer
  • 850 – Purchase Order
  • 852 – Product Activity Data
  • 860 – Purchase Order Change
  • 864 – Text Message
  • 210 – Motor Carrier Freight Details/Invoice
  • 214 – Carrier Shipment Status Message
  • 240 – Small Package Shipment Status
  • 315 – Ocean Shipment Status
  • 810 – Invoice
  • 832 – Price Sales Catalog
  • 856 – Advance Shipping Notice
  • 997 – Functional Acknowledgment.

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