Invoice
Should The Kroger Co agree to accept a vendor’s invoices via EDI, the following conditions apply:
- The invoices will conform to an agreed upon format detailed in the latest release of the Kroger Co EDI Invoice Mapping documentation
- A thorough testing period will be initiated, and the vendor must meet the business and technical requirements as defined in the latest release of the Kroger Co EDI Invoice Mapping documentation before moving to production
- Once in production mode for EDI, invoices will only be sent via EDI. Paper Invoices will not be processed. Vendor could incur a non-compliance charge of $150.00 per paper invoice sent
- If any errors occur, the vendor must be able to fix and re-send the invoice in a timely manner
- Valid UPC numbers are required for identification of all products on an EDI Invoice
- The purchase order and buying location on the invoice must match the purchase order and buying location on the purchase order
- All divisions of the company must go live n the same date. Failure to do so will delay invoices going into production
- Vendor must communicate any DUNS number or address changes within 30 days of the actual DUNS number or address change appearing on invoices.
Advanced Shipping Notice (ASN)
Should The Kroger Co agree to accept a vendor’s ASN via EDI, the following conditions apply:
- The ASN must conform to an agreed upon format detailed in the latest release of The Kroger Co EDI ASN Mapping documentation
- Valid UPC numbers are required for identification of all products on an ASN
- The required ASN hierarchy is: Shipment, Order, Pack and Item
- A thorough testing period will be initiated, and the vendor must meet the business and technical requirements as defined in the latest release of the Kroger Co EDI ASN Mapping documentation before moving to production
- During the test period, the vendor must continue to send packing lists attached the lead carton; the lead carton should be clearly marked “LEAD CARTON.” Vendor will be notified when to stop sending packing lists
- Once in production mode, an ASN that accurately reflects the contents of the shipment must be sent for all shipments. The Vendor will be held liable for a return or penalty when receipt of the product is delayed due to problems in content or timing of the ASN
- Receipt of the ASN must occur prior to the physical receipt of the product
- If ASN error occurs, Vendor must be able to fix and resend the ASN in a timely manner
- No split shipments or back orders will be accepted when shipping ASN via EDI.