EDI 856 Advance Ship Notice

EDI 856 Advance Ship Notice (Indigo Books & Music Inc.)

EDI 856 Advance Ship Notice is an electronic document (EDI 856 transaction) that is used to describe the actual contents of a shipment. It is critical to ensure your EDI 856 Advance Ship Notice is loaded into Indigo Books & Music Inc. Warehouse Management System priorto your shipment arriving at the DCs or Store locations. In order to ensure your EDI 856 Advance Ship Notice matches your shipment, please transmit the ASN once thedoor closes on the truck.

If your distribution facility is close to Indigo Books & Music Inc. DC or delivery Store location, it may benecessary to stage your picked orders so the ASN can be generated before shipping. If your EDI 856 Advance Ship Notice is rejected due to an error, the ASN can be retransmitted with the same ASNnumber once the error has been corrected.

If the ASN is not in Indigo Books & Music Inc. system when the load arrives at its DC or Store location, it couldresult in rejection or receiving delays. A cost recovery charge will also be applied. It is mandatory that the Bill of Lading # (BOL) associated with your shipment be includedin the ASN. Failure to provide the BOL # could lead to your shipment being rejected atour Distribution Centre Appointment Desk. If the actual BOL # is not available at thetime of the EDI 856 Advance Ship Notice creation, please do the following:

  • Enter Indigo’s Purchase Order No. beginning with “45” in the BOL # field forthe ASN;
  • Ensure that Indigo’s Purchase Order No. is noted clearly on the carrier’sshipping documentation that will be presented to Indigo’s DistributionCentre Appointment Desk. This will allow them to locate your ASN withinIndigo’s warehouse management system and provide the carrier a dock doorto unload your shipment.

To learn more about EDI and become a certified  EDI Professional please visit our course schedule page.

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