EDI 856 Advanced Ship Notice

EDI 856 Advanced Ship Notice – Finish Line Vendors

EDI 856 Advanced Ship Notice should be a consolidated EDI 856 (ASN) with carton and UPC/GTIN/EAN level information for every shipment sent to a distribution center or directly to a store. An EDI 856 must be transmitted and successfully accepted within 24 hours of the purchase order leaving the vendor shipping dock or before the purchase order arrives at the delivery location, whichever is sooner.

Finish Line retrieves inbound EDI data frequently. However, vendors are instructed to allow three (3) hours of data processing time. It is recommended that EDI 856 (ASN) transmissions be sent immediately after the truck door has closed. EDI 856 (ASN) transmissions for merchandise shipped by any mode other than small package must be consolidated by BOL. A separate EDI856 (ASN) must be provided for each BOL. For multiple truckloads, a unique BOL must be assigned to each trailer and therefore separate EDI 856 (ASN) documents transmitted.

EDI856 (ASN) transmissions for merchandise shipped via truckload carriers must have only one EDI856 (ASN) per BOL with the BOL number transmitted in REF 02 using both the BM and CN qualifiers. If one trailer has multiple ship to locations, one EDI 856 (ASN) transmission per location per trailer is acceptable. EDI 856 (ASN) transmissions for merchandise shipped via less-than-truckload carriers must have only one EDI 856 (ASN) per BOL with the BOL number transmitted in REF 02 using the BM qualifier and the LTL pro number transmitted in REF 02 using the CN qualifier. If one trailer has multiple ship to locations, one EDI856 (ASN) transmission per location per trailer is acceptable. EDI856 (ASN) transmissions for merchandise shipped via small package carrier must have one EDI856 (ASN) per each carton with the tracking number transmitted in REF 02, using the CN qualifier.

EDI856 (ASN) header shipment ID must be unique to each ASN transmitted. Reusing shipment ID numbers is prohibited and may result in chargeback fees. Carton identification numbers are expected to remain within The Finish Line supply chain for a period of up to one year. Re-use of any carton identification numbers during a one year period will result in chargeback fees.

To maintain the integrity of The Finish Line EDI documentation program, it is imperative that all EDI856 (ASN) and corresponding GS1-128 data, including physical labels, are timely and accurate. Failure to comply with these requirements will result in a chargeback.

A Master UPC is sent when product is to be pre-packed. Pre-pack orders begin with 999. The master UPC is located at PO107 when PO103 = CA, and has an IT qualifier in PO106. Finish Line will only send one style / color per pre-pack purchase order. The master UPC sent is 11 digits.

To learn more about EDI integration and become a certified  EDI Professional please visit our course schedule page.

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