EDI 856 Ship Notice /Manifest and label testing requirements
JCPenney requires all suppliers (new, reinstated and those certified for one business (ex. Stores) but will do business with another) to be compliant with the EDI 856 Ship Notice /Manifest and the Shipping Container Label prior to the first shipment to a JCPenney facility. To be compliant with both the EDI 856 Ship Notice/Manifest and Shipping Label, suppliers must test and receive approval on both the EDI document and label. Below are instructions for EDI 856 Ship Notice /Manifest testing and Label certification.
Non-compliant suppliers are subject to expense offsets for:
- Shipping merchandise without production 856s
- Unapproved shipping labels
- 856 Ship Notice /Manifest Test Process
Once the communication between two parties is set with the confirmation that the transaction is ready for testing, create a test 856 comparable to an actual shipment using a JCPenney order number, associated items and quantities. The 856 should illustrate the various types of shipments that are unique to your company.
Submit the test transmission(s) with a ‘T’ in data element ISA15.
Note: 856 transmissions received with a ‘T’ indicator in ISA15 are considered test data. Test transmissions are non-compliant and are subject to expense offsets. Shipments received during the 856 test phase will not be exempt from expense offsets.
Transmit the 856 to the JCPenney receiver ID specified for the business (i.e. Stores, jcp.com, Furniture). After successfully testing the 856 document and label certification, EDI Support will authorize your move from test to production status. The status change will become effective within 24 hours of confirmation from EDI Support. Suppliers will have the option to send additional 856 test files for review if their business circumstances change. If additional testing is required, contact EDI Support in advance for testing instructions.
Note: These tests are evaluated based upon the mapping syntax used; it is the supplier’s responsibility to make sure the data used in these test are comparable to an actual shipment, matching Purchase Orders/Delivery Instructions and other key elements that make up a shipment. JCPenney makes an effort to validate all segments and required data fields to ensure they are present and properly formatted. Ultimately, suppliers are responsible for making sure mapping follows published JCPenney EDI and Supplier Compliance requirements.
These tests are based on a very limited scenario. As you move into Production you will most likely have large shipments for multiple locations. Depending on transportation routing you may be consolidating these shipments to a single JCPenney ship-to location. In this case, there should be one ASN for the entire shipment. Details of orders, final locations, cartons, items, etc. would be provided within this single ASN. The rule is: “one shipment, one Bill of Lading, one ASN.” The only exception is if you are shipping for multiple business entities, i.e. Stores and .com [jcp.com]. In this case JCPenney requires separate ASNs per entity even though there was one shipment and one Bill of Lading.