EDI Advance Ship Notice (Nordstrom.com)

EDI Advance Ship Notice Requirements

EDI Advance Ship Notice noncompliance may result in expense offset fees. EDI Advance Ship Notice requirements apply to the Nordstrom Full Line, Nordstrom Rack stores, and NPG Domestic.

• The Internal Vendor Number (IA) is the Nordstrom assigned Supplier Number or AP assigned Vendor Number. This information must be sent in either the REF/IA or N1/SF
• If Nordstrom sends a case pack UPC (unit of measure of ‘CA’ in PO103); we require the 856 back at the individual component level (an individual UPC for each item)

EDI Advance Ship Notice (Consolidated) Requirements

Expense offset fees will apply if the following requirements are not met:

• One VICS 856 ASN with carton level information per shipment, per ship-to location (DC)
• Each ship notice must contain its own unique sub-bill of lading number
• The ASN must be transmitted and received by Nordstrom’s warehouse management system prior to the shipment’s arrival in the distribution center

UPS ASN Requirements

• Nordstrom requires one VICS 856 ASN per carton for all UPS shipments
• The tracking number provided by UPS must populate the sub-bill of lading field (REF*BM segment) and the PRO number field (REF*CN segment)
• The ASN must be transmitted and received by Nordstrom’s warehouse management system prior to the shipment’s arrival in the DC
• Please reference the EDI 856 Version 4010 PDF document for mapping details

Masterpack ASN Requirements

In the event that small, single SKU cartons (going to the same DC) are combined for one purchase order into a masterpack. Nordstrom maintains two masterpack ASN requirements depending on the mode of transportation used:

1. Non UPS shipments: ASNs for consolidated master-packed shipments must include the following:
   • REF*BM (sub-bill of lading) segment containing the unique sub-bill of lading number
   • N1*ST segment containing the correct ship-to location (i.e. distribution center)
   • N1*BY segment containing the appropriate store destination
   • MAN segments reflect the correct GS1-128 case IDs for all the cases within each master case
   • The outer (master) carton must be clearly identified as a masterpack by writing or labeling the word “Masterpack” on the outside of the case
2. UPS shipments: ASNs for consolidated masterpacked shipments for UPS must include the following:
   • REF*BM segment (sub-bill of lading) containing the UPS tracking number
   • N1*ST segment containing the correct ship-to location (i.e. distribution center)
   • N1*BY segment containing the appropriate store destination
   • MAN segments reflect the correct GS1-128 case IDs for all the cases within each master case
   • The outer (master) carton must be clearly identified as a masterpack by writing or labeling the word “Masterpack” on the outside of the case.