EDI Audit Vendor Program

EDI Audit Vendor Program (Hibbett Sporting Goods)

EDI Audit Vendor Program randomly checks shipments received at the Hibbett Distribution Center. Hibbett uses technology to move merchandise faster through the pipeline, receives merchandise using the ASN (856) and pays vendors with EDI invoices (810). Therefore, due to EDI Audit Vendor Program vendors must make every effort to ensure that shipments are 100% accurate.

Hibbett requires that a vendor’s ASN (856) be 100% accurate and has therefore instituted a Vendor Audit Program to insure compliance. This includes a scanned audit function that compares the UPCs contained within the carton to the corresponding ASN (856), as well as a review of the vendor’s floor ready compliance. When audit results indicate errors, Hibbett can/ may discontinue the use of the vendor’s ASN (856) to process receipts. In addition, an expense offset will be assessed for each carton /shipment processed manually until resolution is obtained.

Hibbett Logistics is committed to maintaining a high degree of accuracy while continuing to move merchandise to the sales floor as quickly as possible through the use of our crossdock program. This is possible only when the merchandise is 100% floor ready and the accuracy of a vendor’s shipments remains consistently high. The success of Hibbett’s crossdock program provides benefits to the vendor by reducing the amount of time the merchandise spends in the Distribution Center, allowing the merchandise to move to the sales floor faster.

Accounts Payable will request Proof of Delivery (POD) on invoices for which no record of merchandise receipt can be found. When requested, a valid POD should be emailed to Accounts Payable Department at ap@hibbett.com within 48 hours of request. A valid POD is defined as a freight bill signed by a Hibbett representative. A BILL OF LADING WILL NOT BE ACCEPTED AS A VALID FORM OF POD. The freight bill must include the purchase order number and carton count. If there are multiple purchase orders on the shipment, the carton count must be provided by PO.

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