EDI Certification Guidelines For Hibbett Vendors
EDI Certification is intended to eliminate all paper media by trading business documents electronically. Hibbett is committed to the use of Electronic Data Interchange (EDI Certification) for the purpose of exchanging electronic documents. EDI Certification requires compliance in the following areas:
- PURCHASE ORDER (850)
- ADVANCED SHIP NOTICE (856)
- INVOICE (810)
- GS1-128 (FORMERLY UCC-128) LABEL
- RETAIL PRICE TICKET TO INCLUDE BOTH HUMAN READABLE AND UPC BARCODE
- UPC CATALOG PROVIDED
- 997 FUNCTIONAL ACKNOWLEDGEMENT
- 852 SALES ACTIVITY DATA THRU EDIFICE
All EDI documents must be created following the current VICS Industry Standard Guidelines Version 4010.
Hibbett can RECEIVE the following EDI documents:
- 810 INVOICE
- 856 ADVANCE SHIP NOTICE
- 997 FUNCTIONAL ACKNOWLEDGEMENT
Hibbett can SEND the following EDI documents:
- 850 OUTBOUND PURCHASE ORDER (including BULK & RELEASE, STAND ALONE, MUSICAL PREPACKS and AUTO REPLENISHMENT)
- 852 SALES DATA thru EDIFICE
- 997 FUNCTIONAL ACKNOWLEDGEMENT.
In order to become a certified EDI trading partner with Hibbett, the trading partner is required to successfully complete the following criteria:
- Contact the Hibbett EDI department following the buyer’s request to begin testing. Shipment deadlines must be communicated at this time.
- Schedule a conference call with the EDI Department to discuss testing and questions with EDI such as SDQ / SLN segments, labels, packing, logistics and invoices. A vendor representative from the following departments must be present: EDI, Third Party EDI (if applicable), Logistics / DC, Customer Service and Sales.
- EDI Testing will begin only per the Hibbett Buyer’s request. The Hibbett EDI Group or Buyer will send the vendor a “EDI Partnership Set Up Form” requesting key information. This information will be passed on to Hibbett EDI provider, who will contact the vendor and arrange a testing schedule.
- Submit a sample GS1-128 (formerly UCC-128) label and price ticket (including Hibbett retail price and both human-readable and UPC barcode) to the EDI Department for approval.
- Receive an approval e-mail from the EDI Department for finalizing and approving all tests / samples submitted.