EDI Documentation And Transmission Procedures For DXL Group Vendors
EDI documentation and transmission guides for DXL Group Vendors note that vendor company must be 100% UPC marked and provide DXL Group with access to its UPC catalog. EDI is a requirement of doing business with DXL Group. As vendors, you are expected to comply and contact DXL Group to start testing. You must be capable of transmitting the necessary EDI documents required by DXL Group.
EDI Document Requirements
- 850 Purchase Order
- 856 Advanced Ship Notice (ASN) with accurate carton level information
- UCC-128 Shipping Container Label matching the carton level info in the 856 ASN
- 997 Functional Acknowledgment
- 810 Invoice
EDI Transmission Standards
Transmission of the # 856 Advance Shipping Notice must contain the following information:
- DXL Group Purchase Order Number
- SKU and quantity must match the contents of the case as this is the information used to receive the shipment and verify the invoice for payment
- Total weight of Shipment
- Total number of cartons in your shipment
- The freight carrier
- The exact quantity (in units) by SKU, color and size
- DXL Group will only accept one ASN per shipment / Bill of Lading (BOL) for domestic shipments. The ASN can contain multiple POs for the same location. Advance Shipping Notices (ASN’s) must match the shipment and must be transmitted to DXL Group the same day the shipment is tendered to the carrier at the PO designated FOB point (ASN transmission date and the carrier signed BOL date must be exactly the same)
- Direct import shipments must have one ASN per container. ASN’s must match each actual container; ASN’s must not be shared over multiple containers. ASN’s must be transmitted to DXL Group within seven (7) calendar days for a container shipment and three (3) calendar days for an air shipment.
UCC-128 Shipping Container label
- Each label must match the SKU and quantity within the case to which it has been applied
- All labels applied to cases of an EDI PO shipment must be successfully attached to an EDI ASN
- A label cannot be changed by crossing out the SKU or quantity and writing the correct information in pen
- A new label must be created and assigned to the EDI ASN before submitting the EDI ASN to DXLG.
To learn more about EDI and become a certified EDI Professional please visit our course schedule page.