EDI Invoice Accuracy Guidelines (Indigo)
Indigo expects EDI vendors to send a valid and accurate Invoice (EDI 810 for EDI vendors) whose details match the respective Purchase Order details for the exact item(s) and quantity(s) that have been shipped. Non-EDI vendors are expected to include the following Purchase Order details on their paper invoices.
The Invoice must accurately contain:
- Invoice No.
- Invoice Date
- Vendor’s DUNS #
- Purchase Order No.(s)
- Date of shipment
- Accurate payment terms
- Payment currency
- List of UPCs shipped
- List of Product Descriptions shipped
- Quantity Shipped by Item (in eaches) by UPCs
- Accurate Unit Price (per each) of UPCs shipped
- Detailed list of other applicable charges & unit/total price per charge
- Accurate invoice sub-total
- Accurate calculation of total applicable taxes & duties
- Accurate calculation of total all other applicable charges
- Accurate grand total calculation
An Invoice is considered to be inaccurate and non-compliant if it does not meet any of the above requirements.
A violation/infraction means non-compliance with any component of this guideline for the receipt of any Purchase Order Line Item.
Example: Non-compliance with the On-Time Delivery guideline will be measured at the Purchase Order Line level, and will each constitute a single violation. Failure to meet Indigo’s requirements will lead to the respective shipment being subject to a non-compliance cost recovery fee as per The Perfect Order Guideline – Cost Recovery Schedule.
To learn more about EDI and become a certified EDI Professional please visit our course schedule page.