Improving efficiency in Healthcare operations with EDI

EDI can help to improve the efficiency and accuracy of many business processes, which can lead to better patient care and reduced costs. In this blog post, we will discuss the benefits of using EDI in healthcare, exactly in shipping, receiving and delivery, based on GS1 guidelines.


The logistic units are loaded onto the transport vehicle. The vehicle leaves the warehouse. When the logistic units are loaded onto the transport vehicle the identities (SSCCs) are read and registered. Before the transport vehicle leaves the warehouse, a despatch advice is created and sent to the goods recipient. This enables more efficient and effective delivering, goods receipt and invoicing processes.


The despatch advice is received prior to the goods. The goods are received and reconciled and the inventory records are updated when the transport vehicle arrives. Planning for the receipt of goods can be efficiently managed based on the despatch advice. Upon receipt of the goods the identity of each received logistic unit (SSCC) is read which enables an automatic connection to the despatch advice. In this way the subsequent control and payment of the invoice can be automated through matching to the relevant order.

Healthcare delivery

At a hospital there are many internal processes, all aiming to provide quality care to patients. The internal processes are more efficient and secure by using the GTINs of the products and the identities of the internal functional units (GLNs). The internal processes use the same data, e.g., serial number or batch number, as was received when the goods were delivered, which creates traceability backward through the supply chain.

Patients, and the care provided to them, e.g., surgical operations, blood transfusions, X-ray treatments and medications, are identified using the Global Service Relation Number (GSRN), which is read and registered in a database at each stage and movement of the patient, during her hospital stay. Therefore, the GSRN contributes to the safety and traceability of the patient.

To learn more about EDI and become a CEDIAP® (Certified EDI Academy Professional), please visit our course schedule page.

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