VICS EDI Logistics Guides: Small Packages Shipment Transactions Communication
Carrier Shipment Status Message (214) includes the carriers PRO number and optionally, the estimated delivery date. Depending upon the requirements of the shipper or the consignee, the carrier may send additional Transportation Carrier Shipment Status Messages (214) as the shipment moves from the origin to the destination. At a minimum, the carrier provides this information upon delivery.
Small package carriers may send a Motor Carrier Package Status Message (240) to the shipper and/or the consignee after the package has been picked up. The Motor Carrier Package Status Message (240) includes the carriers tracking number and date information (e.g., delivery or estimated delivery). Depending upon the requirements of the shipper or the consignee, the small package carrier may send Motor Carrier Package Status Message (240) as the package moves from the origin to the destination. At a minimum, the small package carrier provides this information upon delivery. The Motor Carrier Package Status Message (240) can provide pickup, enroute or delivery information to a shipper, or advanced delivery notification information to a consignee.
If the buyer or shipper do not require a Transportation Carrier Shipment Status Message (214) or Motor Carrier Package Status Message (240) on each shipment or package, the shipper can transmit a Motor Carrier Shipment Status Inquiry (213) to the carriers. The motor carrier returns the most current status of the shipment or package.
If an LTL carrier is delivering trailer loads of shipments into a distribution center, the carrier may provide a Motor Carrier Delivery Trailer Manifest (212) to the buyer. The Motor Carrier Delivery Trailer Manifest (212) includes all of the individual shipments identified by the PRO number and purchase order number. The Motor Carrier Delivery Trailer Manifest (212) is transmitted when the trailer doors are closed and ready for delivery to the consignee.
The consignee (usually the buyer) uses the data from the Ship Notice/Manifest (856) in conjunction with the Transportation Carrier Shipment Status Messages (214), the Motor Carrier Package Status Message (240) or the Motor Carrier Delivery Trailer Manifest (212) to schedule receiving dock labor, prepare for receipt of freight, and schedule delivery of freight. The Ship Notice/Manifest (856) provides the trade item and the Transportation Carrier Shipment Status Messages (214), the Motor Carrier Package Status Message (240) or the Motor Carrier Delivery Trailer Manifest (212) provide the delivery details.
In an evaluated receipt environment, any freight charges that the shipper will pay are included in the Motor Carrier Load Tender (204) or the Motor Carrier Bill of Lading (211). A Payment Order/Remittance Advice (820) is transmitted to the carrier indicating the payment of freight charges. If the carrier disagrees with the calculation of the freight charges or if accessorial charges are incurred during the transportation process, the carrier sends a Motor Carrier Freight Details and Invoice (210) or Motor Carrier Summary Freight Bill Manifest (224) with a code indicating a balance due. In a non-evaluated receipt environment, the carrier provides freight charges in the Motor Carrier Freight Details and Invoice (210). For prepaid shipments, the Motor Carrier Freight Details and Invoice (210) is transmitted to the shipper after pick up of the shipment. For collect shipments, the Motor Carrier Freight Details and Invoice (210) is transmitted to the consignee after delivery. In either case a Payment Order/Remittance Advice (820) from either the shipper or consignee is expected.
The Consolidators Freight Bill and Invoice (223) is used by the consolidator to provide an invoice to the party responsible for payment of the freight charges and consolidator services. A Payment Order/Remittance Advice (820) from either the shipper or consignee is expected. The buyer can use the Return Merchandise Authorization and Notification (180) to request or notify the supplier of a return authorization. This transaction can also be used by the supplier to respond and notify the buyer of the authorization or disposition of the returned product.
In a third party receiving environment, the Ship Notice/Manifest (856) is sent by the shipper to the third party facility and to the buyer. The third party facility receives the inventory and sends the Receiving Advice/Acceptance Certificate (861) to the buyer of the goods. The third party can report overages, shortages and damages at the carton or trade item level. The buyer uses the Warehouse Shipping Order (940) to instruct the third party facility to ship the goods to the ultimate destination. The Ship Notice/Manifest (856) is sent by the third party to notify the buyer of the actual shipment. To report inventory adjustments, the third party uses the Warehouse Inventory Adjustment Advice (947) and to report physical inventory quantity positions, i.e. book inventory, the third party uses the Inventory Inquiry/Advice (846).
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