EDI Outsourcing Scenarios – how to choose the most comfortable solution for your business

EDI Outsourcing ScenariosEDI Outsourcing Scenarios should be carefully analized in order to determine the most useful method of EDI outsourcing for your company. There are many points to keep in mind and questions to figure out. Depending on the size of your business, quantity of EDI operations, your EDI partner requirements and complience demands, EDI Outsourcing Scenarios can differ much.

Below find the examples of possible EDI Outsourcing Scenarios that can be implemented at your company.

Scenario #1 – Your company is new to EDI

If your company is venturing into EDI for the first time, and you are thinking about EDI Outsourcing Scenarios, hopefully this post will enlighten the benefits of outsourcing. As you shop for a service provider, first pick an outsourcing method, and then focus your efforts on choosing a service provider which specializes in that method.

Scenario #2 – Your activity is seasonal or one-time use

The nature of your business might be seasonal, or you may have only one opportunity per year to sell your products to a particular customer. You don’t want to enlist an outsourcing service that charges for an entire year when the activity is so low. In this case, look for a service provider that offers seasonal or one-time-use options. You may have to pay a premium, but it will be less than the cost of a full year’s subscription.

Scenario #3 – You don’t want to outsource everything

It is not mandatory to outsource your entire EDI program. You can choose to keep your inhouse EDI system and only outsource new or unique projects. If you’re not sure about outsourcing in general, you could try it with one or two trading partners, and transition the rest when you are 100% comfortable.

Scenario #4 – Should you keep your in-house EDI system?

It’s a business decision, whether to keep your in-house EDI system or outsource your entire EDI program. Remote Administration is an option to consider. If you decide not to keep your system, remember that the one-time costs to convert your in-house system to a Service Bureau or Web/Desktop Access could be high.

Scenario #5 – Can you use more than one service provider?

There is nothing preventing you from using more than one service provider, but it will be more costly in the long run. Using just one system is always more efficient than using two or three. Some trading partners endorse a specific service provider, and some service providers imply that they are the only option in the marketplace. In most cases you are free to choose one service provider to handle all your EDI needs.

Scenario #6 – You would like to change your service provider

If you have previously outsourced your EDI operation and you’re unhappy with the service provider, it is possible to change. There will be one-time costs, because it’s just like outsourcing for the first time. An aggressive service provider will negotiate favourable rates to win or keep your business. The transition period for changing a Service Bureau or Web/Desktop Access service provider could be long – depending on the number of trading partners affected. With Remote Administration, the transition is somewhat easier, because you can change the administrator’s access to your system as soon as a replacement is set up.

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