EDI Setup General Explanations

EDI Setup General Explanations For BaanERP System Users

EDI Setup General explanations are given for BaanERP setup and include setup steps, explanation of parameters and fields. EDI-specific data setup includes the following steps (in order of execution):

1. Maintain EDI parameters
2. Export default EDI data
3. Import EDI data
4. Maintain networks
5. Maintain business partner data by network
6. Maintain code tables
7. Maintain conversion tables
8. Maintain EDI messages by business partner

EDI Setup General Explanation of parameters

• EDI Implemented – A check box that indicates if EDI is implemented in this company.
• Standard Path – Select the directory in which all EDI-related data is located. The actual messages for your company are stored in a series of subdirectories, which will be defined at a later stage. The directory defined here is the directory in which the import utility will search for the Defaults.edi file to which the export utility will write files.
• Our Identification – The communication address that is used by your trading business partner to identify you. For internal EDI, using the company number, as an address is a good choice. For external EDI, the translation/communication software uses the communication address to identify you as the sender of the message
• Reference Number – The reference number that is used for outgoing messages and is created when an EDI message is generated. This number uniquely identifies the message. Because the actual data belonging to the message is distributed over multiple ASCII levels, this number is also used to identify which parts of the message belong together. The number is built up of three concatenated parts: A string of characters defined in the Fixed Part field, The system date in one of several formats (Date Format field), An incrementing number
• Fixed Part – The fixed part of the reference number.
• Date Format – The date format of the reference number.
• First Free Number – The next available sequence number.
• Action on New Date Because the date is included in the reference number, the number will be unique on a new date, even if the incrementing number is repeated with 0 or 1 each new day. Alternatively, you can keep incrementing the number. In that case, that number tells you how many messages have been generated so far.
• Store All Received and Sent Messages – Check boxes that indicate if a copy of every received or
  sent message is kept.
• Suppress Blank Text Lines – If this check box is selected, empty text lines in text blocks are suppressed in outgoing messages, limiting the text content to significant information.
• Suppress Blank Text Fields – If this check box is selected, blank text lines received in incoming messages are suppressed when creating text on internal documents limiting the message content to
  significant information. Make Use of Tracefile A check box that indicates if a Trace file is used.
• Name of Tracefile – The name of the trace file.

EDI Setup General Explanation of fields

• Number Series for Address Codes – The order series that is used for address codes that are automatically generated by EDI when specific address information is received on incoming EDI messages.
• Sales Schedule Series – The user-defined series that will be used when generating incoming sales schedules for incoming EDI schedule-related messages.
• Interchange Message – The name of the dummy message used in various organizations to describe the layout of the interchange header and the joint message overhead.
• Interchange Conversion Setup – The name of the conversion setup in which the interchange header layout is described.
• Message Overhead Conversion Setup – The name of the conversion setup that contains the layout of the joint message overhead. The default conversion setups assume that this is blank.