EDI Supply Chain

EDI Supply Chain Most Frequently Used Electronic Documents

EDI Supply Chain specialists involved in retail, purchasing, sales, warehousing or logistics inevitably come across EDI Supply Chain Transactions – standard format for exchanging business data electronically. EDI documents were created in order to exchange business data independently using modern software technologies.

This process of data exchange is regulated by the set groups of standards:

  • UN/EDIFACT (the only one internationally recognized standard used mostly outside of North America)
  • ANSI ASC X12 (the standard commonly used within North America)
  • TRADACOM (the standard commonly used by British retail)
  • ODETTE (the standard developed for European automakers)

As we all know paper documents need to be printed, faxed and posted. EDI Supply Chain electronic documents are transmitted automatically using electronic technologies. This difference makes a big advantage of EDI as a cost saving solution.

EDI documents can be transmitted between trading partners via value added network (VAN) – it is the most common method. Recently a new method of EDI transmission is being used – Applicability Statement 2 (AS2). With this method EDI Supply Chain documents are transmitted across the internet.  The security of the document is achieved by encryption and the use of digital certificates.

There are many EDI documents that can be implemented by a company and its trading partners. Below we give the most frequently Used EDI Supply Chain Transactions:

  • 753 Request for Routing Instructions
  • 754 Routing Instructions
  • 816 Organizational Relationships
  • 818 Commission Sales Report
  • 830 Planning Schedule w/ Release Capability
  • 832 Price/Sales Catalog
  • 840 Request for Quotation
  • 841 Specifications/Technical Information
  • 842 Nonconformance Report
  • 843 Response to Request for Quotation
  • 845 Price Authorization Acknowledgment/Status
  • 846 Inventory Inquiry/Advice
  • 847 Material Claim
  • 848 Material Safety Data Sheet
  • 850 Purchase Order
  • 851 Asset Schedule
  • 852 Product Activity Data
  • 853 Routing and Carrier Instruction
  • 855 Purchase Order Acknowledgment
  • 856 Ship Notice/Manifest
  • 857 Shipment and Billing Notice
  • 860 Purchase Order Change Request – Buyer Initiated
  • 861 Receiving Advice/Acceptance Certificate
  • 862 Shipping Schedule
  • 863 Report of Test Results
  • 865 Purchase Order Change Acknowledgment/Request – Seller Initiated
  • 866 Production Sequence
  • 869 Order Status Inquiry
  • 870 Order Status Report
  • 873 Commodity Movement Services
  • 874 Commodity Movement Services Response
  • 878 Product Authorization/De-authorization
  • 879 Price Information
  • 882 Direct Store Delivery Summary Information
  • 885 Retail Account Characteristics
  • 888 Item Maintenance
  • 889 Promotion Announcement
  • 890 Contract & Rebate Management
  • 893 Item Information Request
  • 895 Delivery/Return Acknowledgment or Adjustment
  • 940 Warehouse Shipping Order
  • 943 Warehouse Stock Transfer Shipment Advice
  • 944 Warehouse Stock Transfer Receipt Advice
  • 945 Warehouse Shipping Advice
  • 947 Warehouse Inventory Adjustment Advice

These EDI documents can be devided into series, e.g. an order series, a warehousing series, a financial series, ordering series, material handling series and the delivery series etc.

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