EDI Translation Software: VICS Criteria
VICS EDI requires the use of software to translate the sender’s internal data into the VICS EDI format. Additionally, this software performs editing and control functions. The role of translation software is summarized as follows:
For Outgoing Data
- Converts proprietary data to the VICS EDI format
- Generates required control segments and transmission envelopes
- Verifies that data meets VICS EDI specifications based on the version of the standard being used
- Performs code and qualifier conversions from internal designations to those defined for use within VICS EDI
For Incoming Data
- Reformats VICS EDI data into internally accessible formats
- Validates transmission, functional group, and transaction set controls included in the VICS EDI structure
- Performs compliance checks on data received based on the version of the standard transmitted
- Converts standard codes and qualifiers into meaningful information
- Generates a Functional Acknowledgment (997) for transmission back to sender
Translation capabilities can be provided in a number of ways: A commercial translation package can be purchased or leased; software can be developed in-house; or translation can be done off-premises by a VAN or service bureau.
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