EDI Transportation Management System (DSW)

EDI Transportation Management System Validation Requirements For DSW Vendors

EDI Transportation Management System is an instrument for online routing requests and approvals. EDI Transportation Management System and all EDI documents in it are secured and a login/password will be issued to a vendor at least two weeks prior to enrollment. EDI Transportation Management System is designed to be as easy and efficient as possible, but there is required interaction by the vendor, or the vendor’s agent, in order to validate the Company EDI PO’s. The intent is to have a simple, non cumbersome interaction and exchange of information including EDI.

Vendor enrollment will take approximately two hours, and during this time, vendor contact information will be reviewed, step-by-step instructions will be reviewed and the vendor will have an opportunity to ask questions. Once enrolled, the company transportation team will test with the vendor by reviewing the first several EDI ASNs for procedural accuracy, then “Go Live” with the vendor on the next EDI PO shipment.

1. EDI Transportation Management System will compare the entered “Ready To Ship Date” entered into the Web forms against the Company’s Start Ship and Cancel date for each EDI PO.
   • If the “Ready To Ship Date” falls with in the Company’s Start Ship and Cancel, the PO will
     pass validation.
   • If the “Ready To Ship Date” falls outside of this window, the vendor will receive a message
     that the issue has been sent to the Company for review.
2. Check Event Codes:
   • DSW uses internal event codes to override certain SKU quantity conditions.
   • All PO shipments are based upon a “route once” and complete philosophy at the “SKU”
     level, (Vendor Style/Color).
3. Check SKU Quantity:
   • If the vendor is requesting ALL SKU’s ordered, then apply a tolerance of +/- 5% per SKU
   • If the vendor is requesting less than all SKU’s ordered, then apply a tolerance of +/- 2% per SKU.
   • If the vendor is requesting less than the specified tolerances, then the vendor will receive a message that the issue has been sent to the Company for review.
4. Request Denied or Delayed:
   • If the vendor’s request does not pass any one of the validation stages, a message will be sent to the appropriate team at the Company for review.
   • If the Company accepts the condition, a revised PO will be issued to Web forms.
   • The vendor is to check within 48 to 72 hours for PO update.
   • If the PO is not reloaded with the changes to SKU quantities or dates within 48 hours, the vendor may contact the vendor’s Sales or Customer Service departments for further instructions.
   • If the PO is not reloaded with the changes to SKU quantities or dates within 72 hours, the vendor may call 614-872-1558 or e-mail traffic@dswinc.com for follow up.

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