EDI VDA 4913 Message (Delivery Note And Transport Data EDI According to VDA 4913 Daimler AG)
EDI VDA 4913 Message is one of the main messages and an absolute requirement to provide a high level of process quality and compliance. The main objectives of the EDI VDA 4913 Message are the following:
- Advance notification by EDI to the goods recipient advising that a shipment is on the way: the information arrives before the goods.
- High material availability with minimum stock. The material in the process of being transported can be included in the assessment of stock and available material. This means fewer queries from the ordering party to the sender/supplier.
- Easier entry of delivery note and transport data for the recipient of the data.
- Possibility of “automatic” GR processing, sometimes even “self-service” processing by the truck driver; this will become an increasingly widely used method.
- State-of-the-art goods receipt process by scanning of package labels, based on packing material data according to VDA 4913.
- The invoice checking desk receives the EDI delivery note data via an interface. There are fewer delays with processing payments, since receiving the data by EDI eliminates all data entry errors by the goods recipient.
EDI VDA 4913 Message demands an especially high level of process quality, and compliance with the following requirements is particularly important.
Timely transmission
- To ensure the early detection and efficient elimination of errors in information flows, the data must be sent sufficiently early in the process to leave time for the initiating party (data sender) to correct any errors using the Internet-based Daimler data quality management (DQM) application
- The data must be sent to the goods recipient by no later than immediately after the consignment handover to the goods recipient. Reason: For groupage consignments, our area contract freight forwarders generate a transport EDI according to VDA recommendation 4921. VDA 4921 quotes the shipment reference number and the delivery note numbers in the VDA 4913 message.
- With certain processes, it may be necessary to send the data even earlier.
Demarcation of consignments
The Consignment loading reference number (record type 712) is used to group 1 to n delivery notes into a single consignment. The EDI and actual loading details must be exactly the same.
Packaging information
Record type 715 shows packing material information. One of its functions is to make the link with the material label according to VDA 4902. The EDI and the label must correspond, because the barcode scan is checked against the EDI content. This is described in detail in the VDA message.