H-E-B EDI ASN Required Segments by Hierarchy Level
Today we focus on H-E-B EDI ASN Required Segments – primary product/shipment segments and specific requirements. Designing your ASN to meet the requirements below is critical to implementing Advance Shipping Notices with H-E-B.
Tare Hierarchy Level
The example below shows the basic requirements when defining Tare Level:
H-E-B strongly encourages its trading partners to use the SSCC-18 (Serialized Shipping container code) bar code (license plate) on the physical pallets, and define the same license plate number in the MAN segment for the corresponding Tare on the Advance Ship Notice.
On the ASN, the SSCC-18 is expected to be defined with a ‘GM’ qualifier followed by a 20 digit number consisting of the UCC Application ID (00 for SSCC-18) + SSCC18 license plate number (18 digits). The PAL or Pallet Segment is optional but if provided has conditional elements.
Pack Hierarchy Level
H-E-B relies entirely on Pack Level (HL=P) U.P.C’s and corresponding case quantities in determining proper receipt of product. The Pack Level requires the LIN and SN1 segment. If the product is perishable then an Expiration Date is required as shown in the DTM segment.
This segment requires a ‘UA’ or ‘UK’ identifier. The preferred identifier is the ‘UA’ UPC/EAN Case Identifier and should consist of 12 digits (2-5-5) as shown above to enable H-E-B to correctly identify the product received. H-E-B provides the ‘UA’ UPC/EAN case identifier when transmitting the 875 Purchase Order document.
As with the ‘UA’ the ‘UK’ is expected to conform to its specified 14 digits (1-2-5-5-1) to avoid being rejected. The 5 position manufacturing ID and 5 position product ID should correspond to what was transmitted in the 875.
The SN1 segment specifies the number of cases of the product defined in the preceding LIN segment that are being shipped on the pallet being defined (or in total for virtual pallets). It also requires the unit of measure qualifier to be ‘CA’ for cases.
The number of cases indicated can represent one of the following:
- For virtual pallets, the SN1 quantity will be the total quantity of the product shipped for this PO.
- In all other cases, the SN1 quantity will be the number of the cases of the product associated with the physical pallet defined in the previous Tare level hierarchy.
DTM Segment Providing an Expiration Date for perishable items is critical to H-E-B’s business. When appropriate the 036 identifier is required as well as the expiration date of the product. The required format is YYYYMMDD.
Item Hierarchy Level
H-E-B requires that Pack Level be defined for each item. Each Pack Level should have a subordinate Item Level. Mandatory Segments of the Item Hierarchy Level are: HL Segment = I LIN Segment P04 Segment Optional Segments Include: SN1 PID
PID*F**** SLICED MESQUIT TURKEY (Optional)
In the preceding example the Item Level Hierarchy (HL = I) is defined
The LIN provides UPC identification. Ideally the UPC for the consumer unit is included ‘UP’ – UPC code (1-5-5-1). The ‘UA’ or ‘UK’ and its identifier can be substituted for the ‘UP’ or combined with ‘UP’. Optional qualifiers and identifiers include the ‘IN’ – Buyers Item Number and ‘VN’ – Vendors Item Number.
H-E-B prefers that this segment provides the number of consumer units ‘EA’ in the following manner.
SN1*1560*EA (Total Consumer units per case X Cases defined in Pack Level)
From the Pack Level UPC/EAN case identifier 002357031521 we defined 130 Cases. The P04 statement below indicates there are12 consumer packages in each of these cases. 130 cases x 12 consumer packages totals 1,560 eaches (consumer units) contained on Pallet SSCC 00100235700000179604.
This statement indicates that there are 12 (9 oz) consumer units in each case.
PID*F****9Z SLICED MESQUIT TURKEY
The PID provides a free text description of the consumer item. The entire single item pallet EDI is shown below.
PID*F****9Z SLICED MESQUIT TURKEY
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