Hayneedle Drop Ship EDI

Hayneedle Drop Ship EDI Technology Requirements

Hayneedle Drop Ship Integration via EDI is released according specified requirements – vendors must meet Hayneedle EDI mapping standards to be considered for onboarding and to remain compliant.

Vendors requesting an EDI relationship with Hayneedle must meet Hayneedle EDI mapping standards to be considered for onboarding and to remain compliant. Non-EDI vendors will utilize Hayneedle’s web-based portal in one of two ways:

  • Batch mode for medium-volume partners
  • Standard mode for lower-volume partners
  • Portal questions can directed to the Vendor Operations team at vendoroperations@hayneedle.com.

In all cases, ensure your company’s email administrator adds ‘Hayneedle.com’ to your company’s approved domain list to confirm emails originating from Hayneedle get delivered to their intended recipient without delay.

Vendor Setup Documentation – Insurance

Hayneedle requires its vendors to provide current insurance documentation to be considered in full compliance with the terms and conditions agreed upon. Two documents are required and may be emailed to riskmanagement@hayneedle.com.

  1. Vendors must provide a current Certificate of Insurance (“COI”). The COI is proof of insurance and is typically valid for one (1) year from the date of issue. Renewal COI’s must be provided no later than 2 weeks after the previous COI’s expiration date.
  2. Vendors must provide an endorsement conferring Additional Insured status to Hayneedle. The endorsement may confer additional insured status to Hayneedle on an individual basis or may be issued as part of a blanket endorsement to all parties held harmless.

Inventory and Lead Time Management

A common misunderstanding is in the difference between inventory purchase orders and drop ship purchase orders as it relates to inventory management and order cycle times. The following table outlines each order type to assist in understanding those differences. Hayneedle requires all inventory and lead times to be accurate at all times 24x7x365. Inventory management actions should be performed, at a minimum, once a day for all SKUs to avoid customer delay and cancellations. Inventory availability communicated to Hayneedle will be interpreted as the availability for Hayneedle customers. Reducing quantities or changing status on a SKU to prevent over-selling across multiple retail partners is the responsibility of the vendor.

To learn more about EDI and become a certified  EDI Professional please visit our course schedule page.

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