Hibbett EDI

Hibbett EDI Implementation: Transactions and Steps

Hibbett EDI program supposes to eliminate all paper media by trading business documents electronically. Hibbett is committed to the use of Electronic Data Interchange (EDI) for the purpose of exchanging electronic documents. All EDI documents must be created following the current VICS Industry Standard Guidelines Version 4010.

Hibbett can receive the following EDI documents:

  • 810 Invoice
  • 856 Advance Ship Notice
  • 997 Functional Acknowledgement

Hibbett can send the following EDI documents:

  • 850 outbound Purchase Order including BULK & RELEASE, STAND ALONE, MUSICAL PREPACKS , AUTO REPLENISHMENT and DIRECT TO STORE (Optional)
  • 852 Sales Data through EDIFICE
  • 997 Functional Acknowledgement

To become a certified EDI trading partner with Hibbett, the trading partner is required to successfully complete the criteria:

  • Contact the Hibbett EDI department following the Buyer’s request to begin testing. Shipment deadlines must be communicated at this time.
  • Schedule a conference call with the EDI Department to discuss testing and questions with EDI such as SDQ / SLN segments, labels, packing, logistics and invoices. It is suggested that a vendor representative from the following departments be present: EDI, Third Party EDI (if applicable), Distribution, Logistics, Customer Service and Sales.
  • EDI Testing will begin only per the Hibbett Buyer’s request. The Hibbett EDI Group or Buyer will send the vendor an “EDI Partnership Setup Form” requesting key information.
  • Submit a sample GS1-128 (formerly UCC-128) label and price ticket and both human-readable and UPC barcode to the EDI Department for approval.
  • Receive an approval e-mail from the EDI Department for finalizing and approving all tests / samplessubmitted. After testing is complete, the Buyer will begin submitting live Purchase orders to be ticketed, packed, shipped and invoiced by the vendor. At that time, the vendor is REQUIRED TO BE 100% compliant and responsible for any applicable vendor violations and corresponding expense offset fees.

To learn more about EDI and become a certified EDI Professional please visit our course schedule page.

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