Indigo Books shipping: ASN, Bill of Landing and Packing Slip accuracy details
Indigo Books Shipping guidelines expect EDI vendors to send a valid EDI 856 (ASN) prior to the shipment being handed over to the International Freight Forwarder, Delmar International, to ensure that vendor ASN is loaded into Indigo Warehouse Management System at that time. This will allow time for remedial action to be taken in the event of ASN failure. In the future, immediate ASN provision will also support Indigo Books Shipping plans to deliver enhanced supply chain visibility. An ASN delivery is considered late and non-compliant if it is not received and processed successfully before delivery of the physical shipment at the respective DC or Store location. A non-compliant ASN Delivery will be charged a cost recovery fee.
Indigo Books Shipping expects all documentation & EDI transactions preceding, accompanying, and succeeding an inbound shipment to be accurate and complete, matching exactly the details of the respective Purchase Order(s), and ship-to location. Such documentation includes:
- Valid EDI 856 (ASN) (EDI vendors only)
- Bill of Lading
- Packing Slip
Any of the above Indigo Shipping documentation that is non-compliant with the requirements below will be charged a cost recovery fee.
ASN Accuracy (EDI Vendors only)
Indigo Books Shipping expects (EDI) vendors to send a timely, valid and accurate EDI 856 (ASN) whose details exactly match what has been routed for shipment. An ASN is considered to be inaccurate and non-compliant if there is an error with, or is missing any of the following required details:
- Bill of Lading No.
- Purchase Order No.(s)
- QTY shipped
An ASN is considered to be invalid and non-compliant if there is a:
- systemic error/failure
- receiving data error/failure
Bill of Lading Accuracy
Indigo Books Shipping expects all vendor shipments to be accompanied by an accurate Bill of Lading whose details exactly match what has been routed for shipment. The Bill of Lading must include at a minimum:
- The full name and address of Shipper
- Name of Carrier
- Consignee: Indigo Books & Music Inc., Correct Indigo DC/Store ship-to address
- Accurate BOL No. (same as on respective ASN)
- Shipment Details:
o No. of pallets (if applicable)
o No. of cases/cartons
o Total Weight shipped
o Purchase Order No.(s)
o Ship Date
o Description of Items Shipped & QTY
o Wood packaging declaration
o Indication of products that require special handing or stowage.
o Indication of food products that require temperature control and/or put-away within a given time.
A Bill of Lading is considered to be inaccurate and non-compliant if there is an error with, or is missing any of the above required details.
Packing Slip Accuracy
Indigo expects all vendor shipments to be accompanied by an accurate Packing Slip whose details exactly match what has been routed for shipment. The Packing Slip must contain, at a minimum:
- Purchase Order No.(s)
- Date of Shipment
- Ship-to Location/Address (Destination)
- List of UPCs
- List of Product Descriptions
- Total units shipped by Description and total quantity back-ordered
- List of correct lot numbers (if applicable)
- The Packing Slip should be easily identified on the outside of the shipment.
A Packing Slip is considered to be inaccurate and non-compliant if it does not meet any of the above requirements.