Macy's 856 Ship Notice

Macy’s 856 Ship Notice /Manifest  – Shipment/Order/Pack/Item (Pick/Pack Structure)

Macy’s 856 Ship Notice /Manifest described in the blog represents Pick/Pack Structure -Shipment/Order/Pack/Item – and is an outline of what is required when receiving VICS 856 Ship Notice from a vendor.

Many Macy’s / Bloomingdale’s divisions use more than one distribution facility; therefore you must generate and transmit a separate EDI Macy’s 856 Ship Notice /Manifest for each facility/shipment. ‘Ship To’ information may be obtained from the Macy’s Transportation Routing Guide. Your Macy’s 856 Ship Notice/Manifest must be in Macy’s system before your shipment arrives at distribution facility.

An expense offset will be assessed if this requirement is not met. Macy’s requires a consolidated VICS Macy’s 856 Ship Notice /Manifest with carton level information for every shipment to a Macy’s distribution facility. However, the industry standard for merchandise shipped by small package carriers (for example, RPS or UPS) requires one 856 per carton. The tracking number should be the number used in the REF BM segment of the ship notice.

A separate ship notice must be provided for each Master Bill of Lading. In the case of multiple truck loads, each truck load requires a unique BOL and a separate ship notice.

Deviation from the standard VICS 856 format may negate Macy’s ability to receive data from trading partners.

Do not send lowercase characters. Do not send spaces in the REF BM segment. Macy’s now requires vendors to send the order level PID segment to indicate compliance with the Fair Labor Standards Act.

Functional Acknowledgments will be sent for all documents transmitted to Macy’s by vendors.

Macy’s 856 Ship Notice /Manifest Required Structure

The following diagrams detail the structure required. Failure to adhere to this structure will cause the Macy’s 856 Ship Notice/Manifest data to be incompatible with receiving applications; therefore, this structure is considered mandatory.

Macy's 856 Ship Notice

The mentioned example depicts the detail area of the Ship Notice/Manifest transaction for use within the retail industry. Each box represents one hierarchical level and associated data segments detailed in this explanation. Required hierarchical levels are represented.

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