Macy’s EDI Invoice Requirements and Guides
Macy’s EDI Invoice guide claims that Electronic Data Interchange (EDI) technology is critical to the mutual success of partner organizations. All data transmitted on all Macy’s EDI documents must adhere to VICS/GS1/X12 industry standards. The information given below in today’s post will help new Macy’s vendors learn the basic requirements for transmitting EDI invoices to Macy’s.
No Consolidated invoices – Macy’s EDI Invoices should be sent by Purchase Order, Bill of Lading and Store Number. The information below is an outline of what is expected when receiving VICS 810 Inbound Invoice information from a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI. Deviation from the standard VICS 810 format may negate the ability to receive data from trading partners and would delay payment.
Transmissions of Macy’s EDI 810 Inbound Invoices must contain the valid Macy’s Purchase Order number in order to match the invoice for payment. Macy’s does not accept non-merchandise charges including freight. Macy’s EDI Invoice will be processed net of these charges, with the exception of Dropship invoices. Prior to your sending 810 Invoice Transmissions, Macy’s Accounts Payable requires an enrollment and testing process.
In the event that the vendor’s invoice errors out of the Macy’s, Inc. Accounts Payable system, Macy’s Accounts Payable will communicate failed invoice information for correction and retransmission via E-mail or phone. It is mandatory to list the correct Bill of Lading (BOL) numbers within the EDI transmission. The BOL ties in directly with the 856 Advance Ship Notice.
Macy’s EDI Invoices for cartons shipped via small package carriers, i.e. UPS or RPS require only one tracking number per invoice. Providing BOL numbers or tracking numbers will enable accurate and timely processing.
Functional Acknowledgments will be sent for all documents transmitted to Macy’s by vendors.