Macy's EDI

Macy’s EDI General Standards and Documents

Macy’s EDI program requires vendors to utilize industry-wide technologies. In order for a new vendor to be set up as a Macy’s vendor, a GS1 certificate and GS1 company prefix must be established. For that and other reasons, new Macy’s EDI vendors (as well as vendors who are changing their EDI-related technology) must contact Macy’s EDI Department regarding their technological capabilities.

Vendors must be EDI capable, trade all required Macy’s EDI documents, each in the appropriate version and be compliant with Macy’s EDI mapping guides. All applicable EDI documents are traded at the U.P.C., GTIN or EAN level. GS1 US provides specification on SSCC-18 (Application Standard for Shipping Container Codes).

Macy’s EDI documents 

Outbound Macy’s EDI documents (from Macy’s):

  • 850 Outbound Purchase Order (including bulk/release and retransmission) – Required to all vendors
  • 204 Carrier Tender – Required to all carriers
  • 820 Remittance Advice – Required to all vendors
  • 852 Sales Data – Sales information provided to Macy’s vendors upon request
  • 846 Inventory Data – Required to all vendors
  • 180 Return Merchandise Authorization and Notification – Available to any vendor participating in the Macy’s Destroyed In Field program
  • 856 Outbound Advance Ship Notice (RTV) – Required to all vendors
  • 997 Functional Acknowledgement – Required to all vendors.

Inbound Macy’s EDI documents (to Macy’s):

  • 832 U.P.C. Catalog from GXS – Required from all vendors
  • 850 Inbound Purchase Order – Select vendors only
  • 855 Inbound Purchase Order Acknowledgement – Select vendors only
  • 856 Advance Ship Notice – Required from all vendors
  • 210 Motor Carrier Freight Details and Invoice (inbound to Cass Information Systems) – Required from all carriers
  • 212 Motor Carrier Delivery – Required from selected LTL carriers
  • 214 Transportation Carrier Shipment Status – Required from all carriers
  • 990 Response to Load Tender (204) – Required from all carriers
  • 240 Motor Carrier Package Status – Required from all carriers
  • 810 Invoice – Required from all vendors
  • 997 Functional Acknowledgement – Required from all trading partners.

Vendors must consistently produce and use compliant, high quality GS1 128 barcodes.

In order to maximize the effective use of EDI and enhance the accuracy of Macy’s EDI processes, Macy’s has designated GXS as Macy’s preferred value added network (VAN). All EDI documents are to be traded directly from GXS to Macy’s with no interconnecting VAN or direct U.P.C. catalog (EDI832). Vendors utilizing other networks/VANS must contact GXS for further information.

All Macy’s EDI documents, including EDI856 and EDI810 documents, which are transmitted to Macy’s EDI, must reflect the selling unit at the U.P.C./GTIN/EAN level. A selling unit, sometimes referred to as an “each” is Macy’s only acceptable unit of measure. Every U.P.C./GTIN/EAN must equate to the applicable each or selling unit (e.g. a pair of shoes, a package of pillowcases and all 3 pieces of a 3-piece suit that are not sold separately are examples of an each). Pre-pack codes must be converted to the component U.P.C./GTIN/EAN before transmitting inbound documents, which must reflect shipped quantities based on the selling unit or eaches, as identified by its U.P.C./GTIN/EAN code.

Use only the single code transmitted in the outbound EDI850 Purchase Order to identify a selling unit or each. Do not use multiple U.P.C./GTIN/EAN codes on any single selling unit. All EDI documents must remain unmodified for RFID implementation. This includes the EDI 856 Advance Ship Notice. Do not transmit EPC #’s in lieu of U.P.C./GTIN/EAN codes, etc.

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