Orchard EDI Shipping Guidelines For Vendors
Orchard EDI Shipping requirements state that the shipper must provide the correct NMFC number and LTL freight class on all Bills of Lading and requests for transportation. The supplier will submit their request to Orchard EDI Shipping team no later than 48 hours prior to their requested pick up date. Pick up appointments at the supplier’s ship point are not accepted for collect LTL shipments. Shipper must load truck within thirty (30) minutes based on an appointment time. Detention will be assessed after the thirty (30) minutes and may be charged back to the supplier. Freight must be ready to load on the scheduled pick up day.
Shipper Load & Count
For all collect purchase orders only assigned as a truckload by Orchard, the supplier will be responsible for Shipper Load and Count (SLC) and is responsible for the contents of the trailer until it reaches the Orchard location. The driver will only sign the Bill of Lading to acknowledge pickup of the shipment. The driver’s signature does not designate carrier responsibility for the contents of the trailer. Suppliers delivering full truckloads are required to seal the trailer with a supplier provided seal, and document the seal number on all copies of the associated Bill of Lading. All such shipments will be considered Shipper Load and Count (SLC), whether or not so notated.
MLB & Routing Request (RR)
The Orchard assigned MBL and Routing Request (RR) will be displayed along with the carrier information. All shipments are assigned a unique MBL and Routing Request (RR) which are used by Orchard scheduling and the carriers to track shipments through the life of the move, freight bill payment and file retention. The supplier will include the MBL/Load ID, Routing Request (RR) and all PO numbers on their Bill of Lading.
Emergency Response phone number must be printed on the Bill of Lading. If shipping Hazardous Materials via UPS; do not use the Orchard UPS account numbers. Suppliers must have a Hazardous Materials Account with UPS to which all UPS charges for shipments of Hazardous Materials are billed.