Publix EDI Invoicing Basic Requirements

Publix has an outstanding financial reputation and is characterized in the industry as principled and fair in EDI payment practices. Publix has established the following guidelines to ensure efficient and accurate payments between Publix and its suppliers via EDI communication.

General payment guidelines

Publix adheres to the following guidelines related to supplier payments. The guidelines below pertain to both warehouse delivery and direct store delivery suppliers.

1. Each EDI invoice must contain the following information:
   • Supplier name
   • Supplier remit to address
   • Invoice date
   • Invoice number
   • GTIN number
   • Item description
   • Item pack and size
   • Number of units delivered (item quantity)
   • All components of unit cost including, but not limited to, list cost, allowances, and third party charges
   • Extended cost
   • Total quantity and total cost for the invoice and
   • Cash discount and timing of terms.
2. Items with extended terms must be billed separately.
3. Requests for reimbursements, payment amount clarification, or copies must be in writing and on company letterhead.
4. Publix does not respond to independent auditor requests for account verification.

Payments to warehouse delivery suppliers

The following additional guidelines pertain to warehouse delivery suppliers.

1. Each EDI invoice must also contain the following information:
   • Complete purchase order (PO) number including prefix letter and suffix number.
   • Taxes and legislative levies (must be listed separately).
2. The invoice must match the purchase order.
3. Payment terms of less than 30 days are not accepted without a discount.
4. The payment date is calculated according to the payment terms, receipt of product, or receipt of invoice.
5. Invoices must be transmitted electronically via EDI. Faxed invoices are not acceptable.

Supplier promotion payments to Publix

Publix adheres to the following guidelines related to promotion payments from suppliers:

1. Payment terms are net 15 days from the invoice date. If an invoice is not paid in 15 days, Publix deducts the amount from the next payment to the supplier.
2. Publix reserves the right to deduct outstanding supplier receivables from payments to the supplier. These receivables include, but are not limited to, allowances, bill backs, returns, post audits, coupon redemption bill backs, and other receivables. Publix also reserves the right to demand payment by check on past due balances.