Rite Aid EDI Enrollment Steps
Rite Aid requires that the EDI purchase order (850 transaction), Advance Ship Notice (856 transaction) and the Invoice (810 transaction) be supported and in production for all Rite Aid Suppliers shipping to Rite Aid Distribution Centers (DC). Suppliers delivering directly to Rite Aid stores (DSD) are expected to support and be in produciton with the DSD EDI invoice (810 transaction).
EDI Steps
Step 1:
DC and DSD vendors are approved as a Rite Aid Supplier and assigned the 5-digit Rite Aid vendor number.
Step 2:
Normal Rite Aid procedure is to have new Rite Aid suppliers set up to receive initial purchase orders through the EDI-to-Fax process prior to production EDI status. After the EDI-to-Fax setup is complete, an email will be sent confirming the completed EDI-to-Fax setup and provide a Rite Aid EDI Trading Partner Profile that is to be completed and returned if not previously returned to Rite Aid EDI.
Step 3:
If the EDI Trading Partner Profile has not been returned to Rite Aid EDI, complete and return. DSD Suppliers must also return the completed Rite Aid EDI Trading Partner Profile to the Rite Aid EDI Department to initiate testing. DSD Suppliers will only be requested to send a test DSD 810 to Rite Aid. When testing is completed and the EDI 810 will be moved to production there will be no paper transactions between Rite Aid and your company.
Step 4:
When the New Supplier setup is completed a vendor number is assigned, the EDI-to-Fax setup is completed and the item information has been entered into the Rite Aid system, suppliers could be contacted to test EDI transactions prior to release of the initial faxed purchase order. Testing prior to the release of initial orders eliminates the initial EDI-to-Fax purchase orders. Initial purchase orders would be received via EDI when testing is completed prior to release of the initial purchase order.
Step 5:
If EDI testing is not completed prior to release of EDI-to-Fax purchase orders, contact the Rite Aid EDI Department after receiving your first faxed purchase orders to begin EDI testing.
Step 6:
After notifying the Rite Aid EDI Department that you received your first purchase orders, the EDI information received in the EDI Trading Partner Profile will be setup in preparation for EDI testing. Rite Aid will send one of the purchase orders received via fax as an EDI test. An EDI Functional Acknowledgment (997 transaction) must be returned to Rite Aid within 24 hours. When the 997 is received by Rite Aid and confirmed the 850 can be moved to production.
Step 7:
Send a test invoice and a test advance ship notice to the Rite Aid EDI ID as instructed in the Rite Aid EDI mapping specification. Each test transaction will be reviewed and an email will be sent with requested corrections until both the 810 and 856 are received without issue.
Step 8:
When testing is completed and all three EDI transactions (850/997, 810 & 856) are moved to production there will be no paper transactions between Rite Aid and your company.