Roundy’s Supermarkets EDI Program Vendor Basics
Roundy’s Supermarkets EDI program goal is to improve business relationship with vendors and continue to remove unnecessary costs from the supply chain. Roundy’s Supermarkets, Inc. requires all vendors must be able to receive a purchase order and return an invoice using an EDI solution in the manner specified in the Roundy’s EDI requirements.
Maximizing use of Electronic Data Interchange (EDI) is Roundy’s Supermarkets EDI Program key priority. Cooperative efforts have resulted in increased accuracy, improved timeliness, and reduced expenses
Roundy’s will notify vendors not in compliance with its EDI requirements, and those vendors will have 60 days from the date of the notice to comply. When an EDI invoice is not submitted or is submitted incorrectly, Roundy’s Accounts Payable department has to research the issue. This also results in the vendor not receiving their payments timely. As in your business, this is unnecessary and redundant work. In the event the vendor is unable to comply within this 60-day period, Roundy’s will charge that vendor a $250.00 fee pertransaction to offset the cost ofmanual processing purchase orders and/or invoices. In addition, the vendor will have 90 days from Roundy’s receipt of goods to successfully transmit an EDI invoice for the transaction. Any invoices not transmitted within the 90-day period will be subject to an additional $250.00 late invoice fee per transaction.
Do not submit research requests before your payment terms have been met. If a vendor continually submits requests for open receivables and Roundy’s finds that the payments have been made but the request was made too early, Roundy’s may choose to discontinue researching invoices for this vendor or charge the vendor for the unnecessary research. Invoices or invoice payment shortages older than six months will not be researched. Any billing inquiries must be resolved within 180 days of the original invoice date.
Vendors that are not EDI compliant should contact Roundy’s EDI Services. Roundy’s requires a valid email address and phone number on fìle for all vendors in order to avoid delays in processing should a problem occur.
To learn more about EDI vendor integration and become a certified EDI Professional please visit our course schedule page.