Saks Fifth Avenue EDI Vendor Standard Policy
Saks Fifth Avenue EDI basic requirements for doing business with Saks are described in the today’s blog. EDI is a paperless electronic transmission system which provides vendor and retailer the opportunity to:
- Expedite communication between the retailer and vendor at a more detailed (color/size) level
- Eliminate paper media and manual processing
- Contain costs by reducing redundant data entry and lowering required weeks of supply.
With the advances in technology many options are available to vendors that fit many different business models; seasonal, replenishment, high volume, low volume, UPC/EAN based or Saks Internal (Lead 4) UPC based. Vendor should contact the Vendor Relations team to determine which solution is best for his company.
The Saks EDI Team should be contacted to initiate testing.
The current documents Saks Fifth Avenue trades are:
SFA INBOUND DOCUMENTS
- 810 Electronic Invoice *
- 855 Purchase Order (Vendor Generated)
- 856 Advance Shipment Notice*
- 997 Functional Acknowledgment*
- Bills of Lading to carriers
SFA OUTBOUND DOCUMENTS
- 180 Return Merchandise Authorization
- 820 Remittance Advice (Saks Canada)
- 824 Application Advise
- 850 Purchase Order
- 852 Product Activity (Sales) Data
- 997 Functional Acknowledgment
Vendors are also required to electronically transmit your Bills of Lading to Saks carriers. Contact Saks primary authorized carrier for your zip code to enlist their assistance in answering questions as to the preferred method of electronic transmission. Failure to provide electronically transmitted carton level detail to FedEx and an electronically transmitted Bill of Lading to Saks Consolidators and LTL Carriers will result in a compliance charge.
REPLENISHMENT / VENDOR MANAGED INVENTORY
By establishing Automatic Replenishment or vendor managed relationships, Saks has the opportunity to work together to maximize both profitability and customer service on replenish-able or “basic stock” items. Replenishment vendors must have the ability to:
- Achieve a 95% or greater fill rate per Purchase Order on all replenishment items. Substitutions, late deliveries, and back orders are not acceptable
- Adhere to the start ship and cancel dates on the Purchase Order
- Meet SFA floor ready requirements
- Assist the merchants in resolving out-of-stock and over stock issues
- Accept timely, monthly RTVs for damaged and salvaged merchandise in order to keep the on-hand saleable
- Maintain the same style number and UPC/EAN season to season
- Provide case pack details and shipping minimums per door to the Replenishment and buying offices
Notify the Replenishment and buying offices for:
- Price changes one month prior and markdowns two months prior to the effective date
- Changes to UPC/EAN and style information, at least one month in advance
- Warehouse closings due to inventory, vacation, etc., one month in advance
- Styles out of stock.