setting up EDI

Setting up EDI  process requirements for Walmart partners

Before beginning setting up EDI  communication and testing process all Walmart vendors must have completed the following requirements:

  • establish AS2 Communication testing with Walmart
  • Have all internal flows tested and operational prior to EDI data testing.
  • Verify that they have active items
  • Contact vendors’ buyer or sales representative to make sure vendors have active items with Walmart. If you they do not have active items, they cannot test.

Most retail suppliers will need to do the basic EDI document set before setting up EDI. The basic documents for setting up EDI and further electronic business cooperation with Walmart are:

  • 810 Invoice
  • 812 Claim
  • 816 Address Listing
  • 820 Remittance
  • 850 Purchase Order
  • 864 Text Message [ for invoice errors ]
  • 997 Acknowledgement.

Any documents outside of these are considered as specialty documents and require all suppliers to complete the full setting up EDI and testing process outlined additionaly. In most cases, setting up EDI and data testing will last no longer than two weeks. Walmart allows a maximum of six weeks for the testing of all of the basic documents. Although there are exceptions, most vendors will be testing all of the basic documents simultaneously. If the testing takes longer than six weeks, the supplier may be removed from EDI testing for non-compliance. If a supplier will exceed six weeks of setting up EDI and testing, they must contact as soon as possible walmart team and provide both an ETA and reason for the testing to exceed the six week timeframe.

In order to trade EDI with Walmart, vendors are also expected to maintain a consistent AS2 connection and send functional acknowledgments no more than 24 hours from when the PO’s were placed in the mailbox. Suppliers that are unable to send an acknowledgement(s) for any reason, must contact the EDI Support Desk.

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