Sysco 856 ASN (EDI Requirements for Vendors)

General information

Failure to consistently meet these requirements will result in RDC non-compliance reporting. The Advance Ship Notice (ASN) is a required transaction used to confirm the configuration of a shipment of goods as well as additional information relating to the shipment.

The ASN describes the shipment at the pallet level and will be used to schedule resources to receive, store and manage product at the RDC.

3PL (Third Party Logistics) is an outside warehouse facility that some suppliers use to ship product and generate the ASN/LPN. In order for a 3PL to send the ASN on your behalf, each shipping point will need to be identified as the shipping warehouse on the PO Confirmation. Before certification can be obtained, a supplier must successfully complete testing on all of the areas covered below. Suppliers who do not meet this criterion prior to the scheduled “go live” are required to utilize the iTradeNetwork (ITN) Portal application to create the ASN/LPN.

• No Hybrid connection permitted
  • The ASN/LPN must be generated from the same source.
  • The ASN will fail if generated from the portal and the LPN from a different system due to mismatch between the two applications.
• One ASN per Purchase Order.
  • Note: A truckload may consist of several Purchase Orders which will require an equal amount of ASN’s
• The ASN must be generated at the time the load is sealed at your dock. The ASN must reach the RDC prior to scheduled appointment time.
• Line Item Sequence Number o Transmitted on the Purchase Order and is required on all inbound documents to BSCC.
  • Note: If not retained your ASN will fail.
• Multiple line items for the same item o Consolidate Multiple Line Items containing the same Sysco Uniform Product Code (SUPC) is not permissible, these. These lines may or may not have the same case quantities.
  • Note: The ASN will FAIL otherwise.
• Back Orders o Backorders are NOT permitted.
  • It is the supplier’s responsibility to communicate with the merchandiser when the full order cannot be filled. Based upon your communications the merchandiser will decide how to proceed.
• Direct/Drop Ship Orders
  • On Direct Ship orders for integrated suppliers iTrade transmits the data in the MSG segment of the order. Portal suppliers can view the direct ship information in the PO Notes section of the order in the iTN OMS module.
    1. Order Date
    2. Ordering OPCO identified by Sysco internal OPCO Company Number.
    3. Reference PO number (between the OPCO and the RDC).
    4. RDC ordering facility: 184 (BSC BAUGH Florida South Cooperative) or 177 (BNEC BAUGH North East Cooperative)
  • On Drop Ship orders the RDC selects a box that automatically creates a unique DUNS number which transmits in the Purchase Order with a 92 qualifier in the N103 segment.
    1. The DUNS number is created as XXX – first 3 digits indicate the O
    2. 4 place holders – 0000 and 6 digit end user customer number.

Required ASN elements

The ASN should accurately provide all required information about the incoming shipment. This information may include, but is not limited to the following ASN elements:

1. Quantity
2. Unique Shipment Identification Number
3. UCC Identification number
4. Sysco Purchase Order Number
5. Sysco Purchase Order Number Line Item Sequence
6. Sysco Order Control Number
7. Ship From information
8. Carrier information
9. Product information
10. Sysco Universal Vendor Code (SUVC)
11. Supplier Name, Ship Point Address
12. Global Location Number (GLN).
13. Lot Number or Batch Number
14. Manufacture Date
15. Expiration Date o
16. License Plate Number (LPN)
17. UCC Manufacturer ID
18. TI/HI (Tier and Layer) quantites
    • TI/HI refers to the number of cases in a horizontal layer on a pallet and the number of vertical layers on a pallet.
    • The Pallet TI/HI has to be correct and match the actual TI/HI of the product that shipped.

This information should be verified for accuracy on every ASN. The TI/HI information within your catalog loaded on iTradeNetwork needs to be updated for both web portal suppliers as well as integrated suppliers.