VDA 4922 Forwarding Instruction Brief description
VDA 4922 Forwarding Instruction was developed by the VDA in cooperation with the German Freight Forwarding and Storage Association (BSL) as a standard transport accompanying document. The results are described in VDA recommendation VDA 4922 (forwarding instruction). VDA 4922 Forwarding Instruction has also been standardised by DIN under no. 5018. Another advantage of the VDA 4922 Forwarding Instruction besides reducing processing costs is its close integration with the delivery note and transport data EDI according to VDA recommendation 4913. The forwarding instruction contains the significant fields from that message which are required for goods receipt purposes.
Two main areas of VDA 4922 Forwarding Instruction application
- Groupage consignments. Daimler AG has introduced an area contract freight forwarding category for groupage consignments. A forwarding instruction has to be issued for preliminary transport from supplier -> freight forwarder (transshipment point). The freight forwarder then draws up a loading list on the basis of the data in the forwarding instruction. The loading list is also sent in the EDI according to VDA 4921, and is used for freight billing, for example.
- Direct transport operations. A forwarding instruction is also required for direct-contract transport operations, i.e. transport directly from the supplier to us. In this case the manifest number (which is also the freight billing number) is shown on the forwarding instruction.
The issue of a forwarding instruction is mandatory for every transport operation.
Notes on issuing the document
A waybill must be issued for each unloading point (= 1 to n consignment loading reference nos.). Example: If a truck stops at five unloading points in a plant section, five waybills must be issued.
The following fields, among others, must be completed:
- Field 2 Supplier no.
- Field 8 Consignment loading reference no.
- Field 10 Freight forwarding no.
- Field 18 Delivery note no.(s)
The manifest number for groupage consignments is assigned by the freight forwarder. No entry should be made in the forwarding instruction.
Direct-contract
1 waybill per delivery address
Issue one waybill for each delivery address (= 1 Consignment loading reference no.). In this case there is only one VDA 4913 (supplier) and no VDA 4921 (freight forwarder). Example: If a truck stops at two external warehouses of the same plant, two waybills must be made out.
The following fields, among others, must be completed:
- Field 2 Supplier no.
- Field 8 Consignment loading reference no.
- Field 10 Freight forwarding no.
- Field 13 Bordereau/loading list no.
- Field 18 Delivery note no.(s)
Other important fields
In addition to the fields mentioned above, the following fields are also particularly important for goods receipt and freight checking:
- Field 16 Arrival date
- Field 23 Loading equipment weight kg
- Field 24 Gross weight kg.