EDI Transactions: Warehouse Shipping Order (940) and Warehouse Inventory Adjustment Advice (947)
The Warehouse Shipping Order (940) is used by the depositor (owner of the goods) to provide shipping information to a third party warehouse. The depositor can advise the third party to make a shipment, confirm a shipment, modify, or cancel a previously transmitted Warehouse Shipping Order (940). The information includes the products to be shipped and the destinations that they are to be sent to.
The Warehouse Shipping Order (940) uses one of two distinct methods to communicate shipping instructions to a third party warehouse. The first method, “Item Warehouse Shipping Order”, conveys instructions to ship the same product to multiple locations. The second, “Carton Warehouse Shipping Order”, conveys instructions to ship specific cartons to a single location. The cartons (and the carton content) are identified by their container serial numbers.
Warehouse Shipping Order (940) Benefits
• Provides accurate data to the third party warehouse
• Improves operating efficiencies through reduced data entry
• Substantially reduces paper flow
Warehouse Inventory Adjustment Advice (947)
The Warehouse Inventory Adjustment Advice (947) is used by a third party warehouse to notify the depositor (owner of goods) of quantity or status changes to inventory. Product inventory adjustments are reported at the line item level to increase or decrease the amount of product in inventory.
This transaction set is used to report quantity changes, convey product availability, specify and recoup product damage, and indicate problems in locating product. These adjustments may be for several reasons which include damage in facility, quality issues, product expiration, product recall, and inspection by customs. These adjustments may be temporary or permanent.
Warehouse Inventory Adjustment Advice (947) Benefits
• Provides accurate data to the depositor
• Substantially reduces paper flow
• Communicates inventory changes to the depositor
• Re-sync total after a physical inventory is taken
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