EDI Invoices

Sending EDI Invoices to Wakefern

Once you have completed the trading partner set up and Wakefern has done the same for your company, you can commence sending a test invoice. The test invoice should be against a live or test purchase order. You must contact the Wakefern EDI Coordinator the day after the test invoice has been transmitted. The EDI Coordinator will review the invoice data structure and accuracy and will provide feedback as necessary. Once the EDI coordinator has approved your invoices, you will be informed that EDI invoices are “live”. At this point, paper invoices are not required and in fact, discouraged.

The trading partner must accept and acknowledge the 864 Text Message, in order for the trading partner to be moved into production. The fact that Wakefern sends a 997 Functional Acknowledgment, does not constitute that the invoice has been accepted by Wakefern’s invoice reconciliation application. 864 Text Message Live invoices received by Wakefern that contain data content errors will be rejected and you will be notified by the text message. The text message will contain an error message describing the error.

Wakefern expects the supplier to provide a Functional Acknowledgment for each text message. You are required to correct the data error, or contact the appropriate Wakefern department stated in the text message to resolve the stated error. A corrected invoice must be re-sent.

To learn more about EDI and become a certified EDI Professional, please visit our course schedule page.

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