Neiman Marcus Vendor Compliance

Neiman Marcus Vendor Compliance basic requirements and guidelines

Neiman Marcus Vendor Compliance requires the follwoing electronic documents for electronic data interchange: Purchase Order (850), Functional Acknowledgement (997), Advance Ship Notice (856), Invoice (810). The PO Change Notice (860) is optional for Neiman Marcus Stores, Last Call, CUSP, and Neiman Marcus Direct.

Neiman Marcus Vendor Compliance basic steps

• The retailer transmits a purchase order (850) to the vendor.  The vendor sends return transmission to the retailer confirming the receipt of the purchase order with functional acknowledgement (997).
• The retailer can send purchase order changes electronically as well (860), but this is not a required document.
• The vendor packs the merchandise and attaches a GS1-128 shipping label to the individual carton.  This label provides information regarding the contents of the carton.
• At the time of shipment, the vendor must send an Advance Ship Notice (856) to the retailer.  The ASN is the electronic notice to the retailer indicating what product is being shipped for a specific purchase order/store.
• The final step to basic EDI is the vendor’s transmission of the electronic invoice (810), which is sent to the retailer for payment.

Neiman Marcus Vendor Compliance requirements

Effective February 1, 2013, an Neiman Marcus Vendor Compliance EDI Mandate has been initiated for all divisions of The Neiman Marcus Group, including Neiman Marcus Stores, Neiman Marcus Direct, Bergdorf Goodman, Horchow, CUSP, and Last Call. The EDI Mandate establishes EDI compliance across all business transactions (Purchase Order, Advance Ship Notice, and Invoice) and currently applies to all vendors except Direct Import (non-landed), precious jewelry, one of a kind furs, and made to measure custom orders.

Any vendor that was set up in The Neiman Marcus Group systems prior to November 2012 was required to be EDI compliant by February 1, 2013. New vendors have 90 days to become EDI compliant from the time they are notified of their NMG financial number by Accounts Payable.

All vendors selling to any division of The Neiman Marcus Group are required to be EDI compliant or be subject to non-compliance charges of $500.00 for every non-EDI shipment received after that date.

Vendor EDI Certification Testing – Domestic

After sending an 850 test PO, The Neiman Marcus Group will fund for testing of five transmissions of the 856 ASN, 810 Invoice, and the 997 Functional Acknowledgements from the vendor. If the transmissions from the vendor have not passed after five attempts or 30 days, the vendor is responsible for any fees to complete testing.

Neiman Marcus Vendor Compliance Implementation Steps

1. Determine how EDI will be integrated into your current organization.  If EDI will be conducted through an internal system or if a third  party service provider will be utilized – EDI over the web or Software as a Service.
2. Contact the Global Standards Group (GS1) to register your company and obtain UPC/EAN codes (Universal Product Codes/European Article Numbers) if they have not already been obtained.
3. Assign individual manufacturer style numbers to match with UPC/EAN codes based on color and size.  This process will be repeated for all new styles.
4. Contact InterTrade ecCatalogue to register for the UPC/EAN catalogue (must be live on the InterTrade ecCatalogue and have UPC/EAN codes prior to beginning Step 5).
5. Contact The Neiman Marcus Group to begin the certification process.